Personnel File Checklist Suggested Guidelines

A checklist of the pertinent items that should be found in each employee’s personnel File is a valuable tool in the risk management process. Below is a brief listing of the basics. Clearly, depending upon your industry and the variety of job descriptions would dictate a more extensive list.

Employee _____________________________________________

Position _____________ date of employment _____________

Retain copies of all items


I.R.S. W-4 form

Pre-employment medical exam

Pre-employment eye exam

Pre-employment agility test

Pre-employment lifting test

Motor vehicle record review (past three years)

Company benefits

Signed receipt for employee manual

Signed receipt for company uniforms (if applicable)

Signed receipt for company property

Date completed

Expiration date

Driver’s license

Special license

Next annual motor vehicle record review date:

Commercial Insurance Quotes