Insurance Accident Report Formal Writing – conclusion

This is the conclusion to our “Insurance Accident Report Formal Writing”. In this section, we deal with the records review, the rules, and finally the concluding in summary form for this report. Clearly all these templates need to be customized for your organization but at least this template will allow you to not have to start with nothing to begin with.

IV. Records Review

A. A number of records will be helpful to you during the investigation, review, and possible Board process. They include, but are not limited to:

1. Operational:
a. Vehicle and equipment daily check-out reports.
b. Dispatching information.
c. Radio transmissions from recorder.

B. Personnel:
1. Employee selection
2. Orientation and Training.
3. Qualifications of individuals involved.
4. Physical agility test.
5. Pre-employment “Profile Test.”

C. Maintenance:
1. Performed on the vehicle over the past 90 days.
2. Outstanding deficiencies on the vehicle.

D. Medical:
1. General health.
2. Medication.
3. Previous medical problems.
4. General mental health.
5. Medical tests administered.
6. Eye exam.

E. Weather:
1. Light.
2. Visibility.
3. Temperature.
4. Precipitation.

V. Rules

A. The following rules should be followed:
1. Establish the Board by officially notifying each participant in writing.
2. Establish a cut-off date for the final report.
3. Appoint a Chairperson and a Recording Secretary.
4. Have all rules established beforehand.
5. Set aside adequate time for testimony.
6. Don’t go on a “witch hunt.” Create an atmosphere of inquiry, not interrogation.
7. Make a determination with recommendations.
8. Inform the individual of the findings and recommendations.

VI. Report Writing

A. The final written report must contain sufficient information written in narrative form, in simple language, to enable reviewing officials to understand exactly what happened, why it happened, how the Board determined what happened, their rationale for recommending employee discipline, and corrective action required to prevent reoccurrence.

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