Safety Management Administration

Proper administration of the safety program is necessary if you are to be successful in managing the safety effort of your company. Following is a recommended list of the minimum files you should maintain and some additional tips to assist you in your efforts.

Accident Records:

A. List of all accidents/mishaps. Include vehicle, workman’s compensation, personal injury while on the job. Ensure as a minimum you record:

1. Name.
2. Date.
3. Type of accident.
4. Extent of injury.
5. Number of days/time lost.
6. Extent of injury.
7. Whether it was investigated or not.
8. Dollar amount of claim, if known.

B. Accident investigations and reports. (File these in chronological order, and assign a reference number to them based on the Julian Date. This will assist you later in cross referencing and automating the data.)

C. Drivers Profile. The Driver’s Profile should be updated following every vehicle accident and maintained on file. Insured should send a copy of the sheet to the insurance company. These will be used to compile statistics and conduct trend analysis.

D. Accident Profile Sheet. A Report of Employee Involvement should be filled out following every non-vehicle accident and maintained on file. Insured should send a copy of the sheet to the insurance company. These will be used to compile statistics and conduct trend analysis.

Training Records:

A. Driver Training. This should include:

1. Name.
2. Type of training completed (Basic/Advanced).
3. Date of completion.

B. Employee Assessment Date. This should include:

1. Name.
2. Date of assessment.
3. Type of assessment (partial or complete).
4. Significant safety findings.

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